Can I bring my child with me while I
chaperone, I have no childcare?
What schools are involved in this program?
What ages of children are participating in the event?
How do I help the child shop?
How do I talk
them out of purchasing items that are not allowed?
What if the child
wants to purchase something large like a bicycle, where do I
put it?
I’m a
nurse and I can help with children with special needs, who
do I contact?
How
many children will I be responsible for?
Can you tell
me what will happen during the event?
What if I need to cancel the day of
the event due to an emergency or illness?
I know a
driver, Can I choose the bus I'm on?
Can I chaperone a
specific child that I know from past years?
Are the kids
allowed to bring lists?
I love
chaperoning! What else can I do to help?
I can’t help on this date, what else
can I do to help Christmas 4 Kids?
How will you
identify chaperones?
Can I be with my spouse or other
person while chaperoning?
What if I can’t spend all day at the
event but I really want to help?
I have medical concerns/disabilities,
can I still chaperone?
What if I move or change addresses?
I signed up and
chaperoned last year, do I need to sign up again this year?
Can I sign up a
group or a team from work/church/college or civic group?
What sort of security will there be at
the event?
Will the event be cancelled or
rescheduled due to weather?
How should I dress
for the event?
How old do I need to be to
participate?
If I chaperone,
can I get a discount on concert tickets?
What sorts of things can the kids NOT
purchase?
CHAPERONE FAQ
Can I bring my child with me while I
chaperone, I have no childcare?
Chaperones
CANNOT
bring your children with you. Only those over 18 years of
age and SIGNED UP may participate as a chaperone.
What
schools are involved in this program?
We work in
conjunction with Guidance Counselors at Sumner County
elementary schools along with four elementary schools from
Wilson County.
What ages of
children are participating in the event? Ages 6 -10
How do I
help the child shop?
Usually they know exactly what they want and where exactly
it is in the store! But they will need you to encourage them
to shop for age appropriate gifts for themselves and
clothing that fits them properly. They can purchase SMALL
gifts for family members. You will help them keep up with
their spending amount and when they are getting close to
their limit.
How do I talk
them out of purchasing items that are not allowed?
Simply let them know that they're not allowed to use the
Christmas4Kids money for those items. If you have any
difficulty please contact a staff member for
assistance.
What if the child
wants to purchase something large like a bicycle, where do I
put it?
You will be given specific procedures
for bicycles during the chaperone meeting - volunteers will be available to help get
those bikes to the bus. If your child purchases a
bike, please make sure it is in the bay of your bus before
you leave Walmart.
I’m a
nurse and I can help with children with special needs, who
do I contact?
Please indicate those skills on
your Chaperone Sign-up Page.
How
many children will I be responsible for?
There
will generally be 4 - 6 children on each bus. If you
are an All Day Chaperone you'll be on the bus with at least one
other chaperone and a driver. Shopping with the children is
done one-on-one.
Can you tell
me what will happen during the event?
Here
is a sample schedule:
1) If you'll be spending the day with us
you'll be assigned to a bus during the chaperone meeting and given a time that bus will
depart from WalMart.
2) You'll ride the bus to the elementary school
and pick up the children.
3) You'll ride the
bus to College
Heights Church where the children will have dinner, visit
with Santa and enjoy Christmas caroles. They will
sit at an assigned table and will be dismissed by
Christmas4Kids staff to return to the bus.
4) At that point
the buses will caravan to the Hendersonville WalMart for
shopping.
5) Once ALL of the buses are parked
a Christmas4Kids staff member will let you know when to exit the bus.
6) The
children will be matched with Night Time Chaperones (each child
must be with an adult).
7) You'll shop with one child
from your bus. It is your responsibility to keep a running
total of purchases so the child does not exceed the
allocated amount.
8) When the children have finished
shopping and checked out at the appropriate Register you
will escort them to the bus.
9) Once all your children are back on the
bus you'll depart to return to the school.
What if I need to cancel the day of
the event due to an emergency or illness?
Please email or call your Chaperone Coordinator ASAP.
Numbers are located on this website.
I know a
driver, Can I choose the bus I'm on?
If you have
a request to be on a particular bus that MUST be dealt
with PRIOR to the day of the event. Contact the appropriate
Christmas4Kids staff member. They will work with you as best
they can but we cannot guarantee specific bus assignments.
Can I chaperone a
specific child that I know from past years?
No, unfortunately we have no way to handle one-on-one
matches.
Are the kids
allowed to bring lists?
Children will often
bring lists - this is appropriate as long as the list is
things for them. Children are to spend the majority of
their money on things for themselves and may purchase small
gifts for family members.
I love chaperoning! What else
can I do to help?
Contact any Christmas4Kids
staff member and let them know you'd like to help!
I can’t help on this date, what else
can I do to help Christmas 4 Kids?
You can
attend our Concert and/or the bus show - see web site for
details.
How will you
identify chaperones?
Chaperones will be wearing
Chaperone pins and wrist bands.
Can I be with my spouse or other
person while chaperoning?
If you are a Chaperone and you want to shop with another person please
note that when you sign up. All Day Chaperones may not bring friends or family
members with them on the bus - only those who have signed up
as a chaperone are to be on the buses. Unfortuanately when
you/friends/family sign up, we cannot guarantee you will be
riding the same bus. We will try to accomidate but sometimes
we need someone on another bus.
What if I can’t spend all day at the
event but I really want to help?
You
can participate as a Night Time Chaperone if you can be
available from 4:30pm - 9:00pm. Contact a
Christmas4Kids staff person for other opportunities.
I have medical concerns/disabilities,
can I still chaperone?
Yes! Each case will need to be reviewed individually to
make sure the needs of the child and chaperone are
met....Remember All Day Chaperones must be able to climb
stairs to get on/off the bus and you must be able to
"control" the children! It's a very long day and a certain
amount of stamina is required!
What if I move or change addresses?
If you have any change your email address or
personal information please notify the Chaperone Coordinator
on your sign-up page.
I signed up and chaperoned last year, do I need to sign up
again this year?
Yes - chaperones must sign up
each year.
Can I sign up a
group or a team from work/church/college or civic group?
We welcome groups of people but each person must sign up
individually - you cannot sign-up as a group.
What sort of security will there be at
the event?
City and County
police/sheriff's office will be present along with the
Sumner County Emergency Management Service.
Will the event be cancelled or
rescheduled due to weather?
It is VERY unlikely
the event will be canceled due to weather. Our buses are
on-site beginning Sun and Monday and we have no way to
reschedule as we're nearing Christmas break. In the event
schools are closed we will still plan on picking up the
children at the school unless roads are VERY treacherous -
our drivers are experienced drivers who drive in inclement
weather. Be sure to watch your email for any last-minute
changes.
How should I dress
for the event?
Please dress in comfortable,
appropriate clothing. You'll be on your feet most of the
day so comfortable shoes are a must! Layers are suggested -
it may be warm in the Church and WalMart but very cold
outside.
How old do I need to
be to participate?
You must be 18 years of age
to chaperone.
If I chaperone,
can I get a discount on concert tickets?
Discounted tickets are not available.
What sorts of things can the kids NOT
purchase?
DVDs, videos, music that are not
age appropriate - any "dangerous" item - knives, etc. - live
animals. If you are not sure whether something is
appropriate please contact a Christmas4Kids staff member for
assistance.
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